5 Tips to Ensure Your Next Corporate Event is Well-Organized
Whether you want to organize your first corporate event or your next one, you need to make sure that your level of organization is high. If you do everything carelessly, you will not get the desired effect and will never want to organize anything again.
Thus, if you aim for the most positive result, you should take care of a huge number of the smallest details in advance. In addition, you should keep an eye on the execution of tasks by your team so that you do not run into trouble at the last moment.
We want to give you some useful tips and tell you about the main points you should take care of first. You will be able to organize a truly excellent corporate event that your colleagues will remember for several years to come.
5 Things you should take care of:
Plan a realistic budget
When you save money for something, you know that things can always go wrong. In this case, the most successful solution would be to consider extra costs that may be unforeseen. Since you will need to spend money on many things, such as event bus rental, catering services, photographer, and venue rental, you cannot predict how much this will cost you completely.
The wisest and most reasonable thing you can do is consider extra expenses. At best, you should expect 70-80% of your budget to be spent. As you organize a corporate event, you may have additional expenses that you did not foresee. The remaining 20-30% of your budget can save you. This way, your boss will be happy.
Corporate event transportation services
Many organizers are trying to find a venue that will be convenient for all employees to get to. Often, a convenient location means that the venue will be located as close as possible to the city center.
On the one hand, it is convenient in terms of transportation. However, we all know that the cost of renting a venue in the city center will be inflated. At the same time, you can find many great places that are located on the outskirts of the city or in hard-to-reach places.
You can find the perfect option that suits your budget. At the same time, to ensure convenience for your employees, you can use event transport rental, and you will not need to overpay for anything. In addition, your colleagues will be safe and sound.
Consider going digital
You have to send invitations, updates, and changes regarding your corporate event. Many prefer to do it the old-fashioned way, doing everything on paper.
This is not efficient, not environmentally friendly, and costly. Today, everyone uses instant messengers, digital calendars, and more. Therefore, if you want to cope with your task effectively, you should consider going digital.
You will be able to keep your colleagues informed of any changes on time. They can add your event to their digital calendars, so they don’t forget anything. After the event, you can also send photo and video reports, letters of thanks, and much more.
Find the best catering service
Great attention at the event will be given to food. If you want to do everything flawlessly, you should take care of finding the best catering service in your city. You should look for a service that specializes in such events.
Since food is a sensitive subject, you should care to find out about the taste preferences of your colleagues. If your employees include vegetarians, lactose intolerant people, and so on, then you should draw up a detailed menu and consider all the important factors.
If you plan to spend an evening in a restaurant with your colleagues, you should take care of the entertainment. You can take on the host and DJ role, but it will be overwhelming for you. Instead, you can turn to entertainment companies. They will be able to ensure you will not spend your evening in total silence. You will receive a host, good music, and fun activities. This will take the burden off your shoulders, and you won’t have to worry about someone getting bored.
The secret of a successful corporate event lies in organization. Strayboots can help you take care of everything in advance so that you do not run into trouble at the last moment. Use these tips to have a smooth and fun event that everyone on your team will love and remember for years to come!